Looking for challenging
role? If you really want to make a difference - make it with us
Can
we energize society and fight climate change at the same time?
Energy,
Siemens Limited India is seeking a responsible, professional, and
self-motivated individual to join the Product development team, Gurgaon as
"Team Assistance/Admin". This position provides an exciting opportunity to work
in a fast-paced, dynamic, global product development & service environment.
If
you have a passion for delivering excellence in systems and administration,
have professional communication skills, and are a creative thinker, capable of
helping to developing unique solutions to meet specific business needs, want to
work in a highly motivated environment and enjoy learning in a highly
collaborative team, then this could be a great opportunity in your career.
Your
new role – challenging and future-oriented:
Provide
executive assistance support to Product development leadership team
Provide
administrative support incl. issuance of invitation letter, hotel booking,
cab booking & other logistics for global & local guest visiting
GGN office
Scheduling
meetings and appointments, arranging travel arrangements, and arranging
conference rooms for meetings.
Maintains office
supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies;
and verifying receipt of supplies.
Provide support
in Procurement of IT assets & monitor ordering process, and ensure
delivery of IT asset at Siemens premises for new hires & existing
employees
Book conference
rooms, lunch/dinner venues, and handle reservations for events, as
required.
Ensure clean
desk policy & safe work environment
Provide support
in employee's travel arrangement including issuance of invitation
letter/cover letter, visa processing etc.
Provide support
in terms of creation of SE GID, email-id, PKI cards for Siemens &
outsourcing vendor employees
Ensure all the
technology control compliance is met for product development team within
area of influence
Support HR
talent acquisition team and manager in hiring process (e.g. scheduling
interviews, following up with candidates, candidates query resolution
etc.)
Act as EHS
coordinator for product development team
Maintain
employee distribution list at Product development team level
Assisting with
on-boarding and off-boarding employees.
Organize team
events such as team outing, annual party etc. as and when necessary
Single point of
contact (go to person) for employees for any administrative topics.
Understand and
comply to all policies, regulations, and guidelines of the company. Handle
confidential information and maintain the security of the department
records and files.
We don't need superheroes, just super minds:
Bachelor's or
higher degree graduate/Postgraduate from recognized college/university
More than 5
years of professional experience in administrative & executive
assistance support
Excellent
organizational and time management skills
Excellent
communication and interpersonal skills
Proficiency in
Microsoft office suite (word, Excel, PowerPoint) & MS teams
Fluency in
English speaking, reading and writing is a must
Strong attention
to details and accuracy
Experience and
exposure to work in multinational company is preferred
Ability to
multitask and strong analytical skills
Strong soft
personal skill i.e. team player, quick learner, ability to adapt quickly
& effectively etc.
General
understanding of Siemens products and business will be value added
Knowledge of SAP
is a plus
We've got quite a lot to offer. How about
you?
This role is based at Site (Gurgaon). You'll also get to
visit other locations in India and beyond, so you'll need to go where this
journey takes you. In return, you'll get the chance to work with teams
impacting entire cities, countries – and the shape of things to come.
We're Siemens. A collection of over 379,000 minds
building the future, one day at a time in over 200 countries. We're dedicated
to equality, and we welcome applications that reflect the diversity of the
communities we work in. All employment decisions at Siemens are based on
qualifications, merit and business need. Bring your curiosity and imagination
and help us shape tomorrow.
