About
Brightly:
Build
a brighter future while learning and growing with a Siemens company at the
intersection of technology, community, and sustainability. Our global team of
innovators is always looking to create meaningful solutions to some of the
toughest challenges facing our world. Find out how far your passion can take
you.
About
the Job:
As
the Lead/Manager Facilities & EHS, you will oversee our Brightly Noida
office space in India & you will be responsible to promote the
organizational Real Estate, EHS & Workplace Services. The role will also be
responsible for our ensuring our Facility & EHS are as per Corporate Governance
model applicable globally and in the region.
Responsibilities:
Proficient
in Workflow and Applications General Administration & Facilities Management
Responsible
for managing the daily facility related operations of site(s).
Having
experience of working within an outsourced facility Management environment or
fully leveraged environment.
Transport,
cafeteria, housekeeping, and all general administration work activities in the
location. Implement actions required improving the overall quality results of
each operation.
Implement
all policies and procedures and to make suggestions for improvements as and
when required.
Responsible
and accountable for Housekeeping, Gardening, Security services and other allied
services. Accountable for Pest Control, Courier & Staff catering.
Compliance
to agreed service levels with vendors.
Monitor
operational performance to stay within budget limits. Control costs and make
suggestions to optimize them.
Providing
continuous inputs to the operations team to upgrade existing services and
improving the process efficiency.
Monitoring
the overall functioning of processes, identifying the improvement areas and
implementing with adequate measures to maximize Employee satisfaction.
Preparing
& Reviewing the MIS reports as per the SLA with a review to appraise
management of the process operations and assist in critical decision-making
process.
Carrying
out site statutory Audits to ensure that the all the statutory compliances are
maintained by the vendor for the staff employed.
Preparing
MIS reports on monthly, half-yearly, annually on regards all facility
activities (i.e., technical- equipment list/status, load details, power
utilized, materials consumption, PPM's, incident soft service, mail room,
pantry, shuttle service, mandate, etc.) Asset Management & Technical
Services
Responsible
to take care of all Assets management at Site & Maintaining and execute the
facilities operational works.
Do
Budget forecasting on annually for facility maintenance, costing in-line with
equipment's AMC and regular operational maintenance cost.
Travel
Management:
Handling
shifts, manpower management (Recruitment, Allocation) & overseeing security
/ Events & Functions management.
Travel
Bookings/Food arrangements/room allocation etc.
Hotel
booking, Visa Support, Air ticket booking Coordination etc.
Arranging
Airport transfers, Star Hotel bookings and other travel arrangements for
Ex-Pats.
Responsible
for Staff regular transport, Ambulance and extra cars Government Liaison
&Statutory Compliance Audit.
Environment, Health, Safety
and Sustainability (EHS&S):
Manage the Noida Brightly Noida office and
engages in active collaboration with local and global business units,
functional teams, and service management, as well as the wider EHS&S
community, to meet the policy goals set for the Business Unit.
Serves as the primary point of contact
for all EHS&S-related issues.
Engages in active collaboration with local and
global business units, functional teams, and service management, as well
as the wider EHS&S community, to meet the policy goals set for the
Business Unit.
Serves as the primary point of contact
for all EHS&S-related issues.
Regularly reviews the EHS&S Management
System for effectiveness and spearheads its ongoing enhancement, ensuring
compliance with all relevant legal requirements.
Integration and consideration of EHS&S
factors in risk management and assessment processes for projects,
products, processes, and operations.
Executes structured audits, assessments, and
inspection program.
Ensures that emergency response plans and hazard
prevention measures are established and participates in the Siemens BU
Crisis Management Team.
Minimum
qualifications & attributes:
Bachelor's
degree in a related field, or equivalent practical experience.
13+
years of combined facility management experience and service experience with an
emphasis on facilities, hospitality, corporate services, property management,
or equivalent office management.
Evidenced
training/expertise in the broader spectrum of EHS&S topics.
Expert
level knowledge of ISO 14001 (Environmental management), ISO 50001 (Energy
management), ISO 45001 (Occupational health and safety management), ISO 9001 (Quality
management), management system and implementing/managing management system
elements.
Proven
experience in working with Hybrid Management systems.
High
on Ethics and Moral conduct
Excellent
interpersonal and customer relationship skills
Strong
written and oral communication skills.
Excellent
problem solving and decision-making skills.
Ability
to develop and manage operating & capital budgets.
Experienced
in setting up new sites from scratch.
Strong
time management skills and good team player.
Significant
Vendor management and finance skills.