Job Title : Hr and Admin ManagerLocation : HyderabadJob Description :1. Recruitment :Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.Get directions from the AM - HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.Collect documents from employees as per standard checklistMaintain the personal files of the positions mentioned above at district level and update them regularly.2. On boarding and Induction :Responsible for planning and ensuring systematic induction for all new employees of the designations.Ensure that induction plan is signed off and filed in the personal file of all employees.3. Attendance and Leave management:Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication.Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine SoftwareProvide this information on monthly basis to the HR and Admin Manager for payroll input.4. Salary Processing / Payroll :Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.Review and updation of data in Spine software on regular basis5. Employee dataMaintain the complete data base of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changesMaintain and update the organograms for the district along with the master data of employees6. Performance ManagementTrack Probation reviews with timelines and ensure outcomes are communicated formally through letters.Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.Ensure that contract renewals are done in a timely manner.7. Employee SeparationEnsure resignation letters are received for employees who intend to leave.Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.8. Data ManagementMaintain the HR files such as employee personal files, recruitment file, PF related documents at the district level9. Employee EngagementCoordinate and manage a wide range of employee engagement activities on regular basisCollaborate with Managerr on programs / activities that will maximize employee engagement and satisfactionOrganize and facilitate the monthly quarterly half yearly yearly staffing reviewsSupport the various functions during the onboarding of new joiners to ensure the orientation process is properly completed Core ResponsibilitiesSPOC for all HR and Admin related communication for the districtVisit and participate in the block level review meetings twice in a month.Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.Play the role of Employee champion by knowing and counseling their employees as and when required.
